Data Protection / Privacy policy
Professional Trust & Verwaltung AG
Bahnhofstrasse 37, 8001 Zürich
Mühlebachstrasse 72, 8008 Zürich
Switzerland
(hereinafter “Professional Trust”)
is responsible for data processing in compliance with the FADP, ultimately reviewed and updated through the Data Protection Ordinance on September 1, 2023.
Processed data relate to individuals and entities as defined in Chapter 1 and 2 of the Federal Act on Data Protection (FADP) (hereinafter “Data”).
Such Data include information on current and past clients, as well as potential clients, business partners, and any other 3rd party who interacts with Professional Trust.
Purpose of data processing
- Complying with laws and regulations (AML, sanction lists, tax laws, FADP, etc.)
- Contractual and services obligations. Providing our service, we need to take all measures to prevent conflicts or misunderstanding with clients and/or further 3rd parties.
- Risk assessments: review of registered charges, potential insolvency and bankruptcy.
Content of Data
We process
- Personal Data (name, nationality and residency, birth date and place, contact details, among others),
- Data on financial situation (source of wealth, source of funds, etc.),
- Data on professional information (educational level, professional title and experience, family background).
We do not ask for sensitive data, such as data about health, about the ethnic heritage, political view or religious or similar conviction.
Sources of Data
We process
- data obtained from our clients and their counterparties (ID card or passport, utility bills and other confirmations)
- data obtained from publicly accessible sources (Public registries, the press, internet),
We may record phone or video calls. Moreover, applying cookies policy we collect and store data on activities, date and time, location and information about the used device and web browser.
Handling of data
- Within Professional Trust itself.
- If required by law and regulations or with the client’s consent we hand Data over to 3rd parties such as professional institutions, service providers and registered agents, attorneys and advisors, banking institutions and furthermore to public entities and institutions.
- Data may be disclosed abroad if the Swiss Federal Council has decided that the legislation of the State concerned, or the international body guarantees an adequate level of protection. In the absence of a decision by the Federal Council Data may be disclosed abroad only if an appropriate level of data protection is guaranteed, under Art. 16 ff of the FADP.
Available technical (encryption, logging, access control, backup, etc.) and organizational (instructions to employees, confidentiality statements) measures shall ensure the safety of the Data and protect them from unauthorized access, improper use, loss, falsification and destruction. But, it is not possible to completely exclude security risks. Since perfect data security cannot be guaranteed for communications via e-mail, messaging or similar means of communication.
Client’s obligation to provide Data
Laws and regulations require Professional Trust to recollect and review the Data of our clients and 3rd parties to enable a professional and business relationship this them.
Furthermore Data, information and documentation must be updated as soon as changes at the client’s or any side arise.
Period of Data storage
Data will be stored as long as they are necessary for the purposes mentioned above in compliance with all Professional Trust’s business, legal and regulatory requirements. They will be stored during the contractual relationship with the client.
We also store data whenever we have a legitimate interest to do so; such as for situations against claims, for filing purposes, for IT security or as long as the limitation period for contractual or non-contractual claims is still running.
We store Data for the retention period stipulated by laws, which is of at least 10 years after ending the relationship with the client.
Data privacy rights
Any person may request information from Professional Trust on whether Data relating to them is being processed.
Furthermore, a Data subject has the right for transparent data processing including the right to access, rectify, update or object the Data processing and the right for Data cancellation if incomplete, incorrect or collected in violation of the law. Exceptions may apply.
No one may waive their right of access in advance.
Professional Trust provides the information free of charge. Only the Swiss Federal Council may provide for exceptions, in particular if the effort required is disproportionate.
Professional Trust does not process or profile Data automatically.
